Out of convenience, and during the pandemic out of necessity, more and more processes are being done digitally. The technology is there to do lots of things on your computer that would have been impossible just a few years ago.
One hurdle that workers need a work-around for is signatures. You can fill out a form online and do all kinds of stuff, but when it comes to a signature, there needs to be an easy way to add that to a document without having to print out each page, sign it, then scan it again. Why not a picture file with your signature on it that you can insert into any document?
Here is the proper way to do that:
Sign your name on a blank white sheet of paper.
Scan the Image
If you don’t have a scanner handy, no worries. There’s an app for that! There are several scanner apps for your phone but I recommend using Office Lens. Here is a previous blog post on how to use Office Lens.
In Office Lens I changed the image to black and white and I cropped it right in the app. You can also crop the image in the document once you add it, but If you crop it beforehand, you won’t have to do it every time.
Crop the image
Change the Image to Black and White
Export the Image
You can save your picture file wherever you like, there is no correct way to do this.
I chose to send mine to OneNote and then saved a copy to OneDrive. You can do the same or save it to your hard drive.
Bring Your Image Into a Document
In your document select Insert then select Picture, then This Device.
Find your picture file in the location in which you saved it and insert it into the document.
You may have to play with it to get it just right. Make sure that the background of the signature image is perfectly white or it will look dirty or grainy on the document. Also make sure that you crop the signature as close to the edges as possible so that the signature aligns better.
There are may ways to automate your work and Microsoft 365 gives you a lot of options! Enjoy this time saver when signing your future documents!
About Harbor Computer Services
Harbor Computer Services is an IT firm servicing Southeastern Michigan. We work exclusively under contract with our clients to provide technology direction and either become the IT department or provide assistance to the internal IT they already have. We have won many awards for our work over the years, including the worldwide Microsoft Partner of the Year in 2010. Most recently we were recognized as one of the top MSP’s in the nation by ChannelFutures coming in at #40 nationwide. And in 2016 as the top Michigan IT firm for Manufacturing. There are a few simple things that make Harbor Computer Services the best choice for your business. •We are Professionals •We are Responsible •We care about your business