How to Set an Automatic Out of Office Reply in Outlook

Everyone loves a vacation! Everyone does not love playing catch up when coming back from vacation. An Out of Office reply is a great way to weed out emergent email messages, while also being courteous to your correspondent.

Did you know that you can set ahead of time a specific time for your Out of Office message to start and end? This comes in most handy when you know you’re leaving at a specific time. You don’t want to have to remember to set your Out of Office reply right before you leave. What if you forget? Let’s go through how to set up your automatic reply.

Where is the Automatic Reply located?


From an open session of Microsoft Outlook, Click “File” at the top left section of your screen.

From the File menu, click the button for “Automatic Replies” to launch your Out of Office window. See the example directly below.

Setting your Automatic Reply Ahead of Time



To pre-set your automatic replies, select “Send automatic replies” then “only send during this time range”.

You can then select the dates and times for your time away from the office.

You will want to create an away message in both tabs; “Inside my Organization” and “Outside my Organization.”

There are other rules that you can set when you click the “Rules” button that we won’t go into in this post, but know that there are more options if you need them.

Setting your Out of Office reply to automatically turn on at a specified time will save you and your company a lot of worry and hassle! Who needs the extra worry when you should be enjoying your vacation!

About Harbor Computer Services

Harbor Computer Services is an IT firm servicing Southeastern Michigan. We work exclusively under contract with our clients to provide technology direction and either become the IT department or provide assistance to the internal IT they already have. We have won many awards for our work over the years, including the worldwide Microsoft Partner of the Year in 2010. We’re the smallest firm to have ever won this most prestigious award. Most recently we were recognized as one of the top 20 visionaries in small business IT by ChannelPro Magazine (2015). And in 2016 as the top Michigan IT firm for Manufacturing. There are a few simple things that make Harbor Computer Services the best choice for your business. •We are Professionals •We are Responsible •We are Concerned About The Success of Your Business

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